Create an Airbnb welcome book
accessible with a simple QR code.
Give your guests all the information they need before, during and after their stay: Wi-Fi, arrival, amenities, local tips. No more printing documents or sending the same messages over and over — one scan is all it takes.
Every stay brings the same questions
Every vacation rental host knows the ritual: with each new booking, the same questions come back — by message, email or phone, usually at the least convenient moment. The lost Wi-Fi password, the forgotten check-out time, the hot tub manual nobody can find. Yet this information already exists: you sent it to the previous guest, and you will send it to the next one. Without a centralized Airbnb welcome book, every piece of information lives in a different message thread, a lost email or a paper binder nobody opens. The result: wasted time for you, frustration for your guests, and a welcome experience that does not match the quality of your property. A printed vacation rental guest book ages badly — one changed door code, one new restaurant worth recommending, and it is already out of date. This is exactly the problem a digital welcome book solves.
What's the Wi-Fi password?
The number one question of every stay, asked within the first few minutes — and often re-sent several times by message.
How do I get the keys?
Lockbox, door code, in-person handover: without a clear Airbnb arrival guide, check-in becomes a source of stress.
Where can I park?
Private spot, public car park, restricted zone: one simple piece of information that saves many laps around the block.
What time is check-out?
The check-out time and departure instructions, asked again the night before the end of almost every stay.
How does the hot tub work?
Hot tub, pool, air conditioning, stove: every appliance has a manual — impossible to find right when it's needed.
Which restaurants do you recommend?
Your guests want your favorite spots: restaurants, beaches, markets, activities — not the ones from a generic guidebook.
What if there's an emergency?
Host number, concierge, emergency services: vital information that must be reachable within seconds.
This information is often sent again and again by message, stay after stay, guest after guest. Every question you answer manually is a question a digital welcome book could have answered for you — instantly, in the guest's language, and without interrupting your day.
One digital book per property, one QR code, zero friction
With Booloopay, every property gets its own digital welcome book. Guests simply scan a QR code and instantly find all the information about their stay:
In practice, you write your welcome book once, print its QR code, and every guest — whatever their age or comfort with technology — gets the same complete, up-to-date Airbnb guest guide. No more printed documents going stale, binders nobody opens, or the same messages repeated with every booking.
A customizable book, section by section
You decide what goes into your Airbnb house guide. Every section is optional and fully customizable, to match your property and your way of hosting.
Welcome
An introduction to the property, a word of welcome, and everything that sets the tone from the moment guests arrive.
Arrival
Address, GPS coordinates, parking, key handover, door code: an Airbnb arrival guide with no grey areas.
Wi-Fi
Network name and password, one scan away — the most frequent question, answered once and for all.
House rules
Pets, smoking, noise, waste sorting, departure instructions: clear rules, available at any time.
Amenities
Air conditioning, heating, TV, pool, hot tub, kitchen, washing machine: a how-to for every appliance.
Local guide
Restaurants, bakeries, supermarkets, pharmacies, petrol stations, activities, beaches, museums: your best addresses.
Useful numbers
Host, concierge, emergency services, taxi: the right contacts in the right place — reassuring without being disturbed.
Check-out
Departure instructions, key return, check-out checklist: a smooth departure, without last-minute reminders.
A city-center studio doesn't have the same needs as a villa with a pool or a mountain chalet: your vacation rental guest book adapts. Add, remove or reorder sections freely — and create a different book for each of your properties if you manage several.
One QR code per property, always the latest version.
Every property gets its own QR code, generated automatically with its welcome book. Display it once, and it works for every future stay — that's the idea behind the QR code guest guide:
The QR code never changes, even when the book does: update anything — a new Wi-Fi password, a restaurant worth adding, a changed check-out time — and guests always see the latest version. No reprinting needed, unlike a paper welcome book doomed to go out of date.
The welcome book, built into the whole booking.
A standalone digital welcome book is nice. A welcome book built into the tool that already secures your entire booking is better. Booloopay brings together everything a vacation rental needs in a single platform — the welcome book becomes the natural extension of the secured booking:
Payment
The stay's payment, settled online and tracked in real time.
Card pre-authorization
The security deposit held without charging, released in one click after the stay.
Electronic signature
House rules and rental agreement signed before arrival, with legal value.
Documents
ID documents, contracts and inventory photos, centralized and timestamped.
Evidence file
A complete, timestamped history of the booking, in case of a dispute.
Digital welcome book
The stay's guide, accessible via QR code, always up to date.
The whole booking is centralized: the same tool that collects the payment and secures the deposit also accompanies the guest throughout the stay. For a property management company, the welcome book even becomes a selling point: every owner whose property you manage gets a professional, consistent welcome — with no extra effort from your team.
Perfect for every vacation rental
Whether you rent out a studio at weekends or manage a whole portfolio of properties, the vacation rental guide adapts to your organization.
Airbnb
Booking
Vrbo
Cottages
Bed & breakfasts
Villas
Chalets
Property managers
Vacation rental agencies
The property manager's welcome book deserves a special mention: when you manage several properties for several owners, standardizing the guest welcome is a daily challenge. One digital book per property, all managed from the same dashboard, guarantees the same quality of welcome everywhere — from the first cottage to the last apartment in the portfolio.
Frequently asked questions
The questions hosts and property managers ask most often before switching to a digital welcome book. If your question isn't listed here, our team can be reached directly from the app.
Modernize your guest welcome with a digital book.
Create your digital welcome book, print its QR code and give every guest all the information about their stay in a single scan. Try Booloopay free for 14 days, with no commitment and no credit card.
No credit card required to start the 14-day trial. The welcome book comes on top of everything Booloopay already secures for your bookings: payment, card pre-authorization, electronic signature and evidence file.
What if your next guest caused damage?
The question isn't "if". The question is: are you ready if it happens?
Setting up a secure booking takes less than two minutes. You'll then be able to:
- Request a payment
- Secure a bank hold
- Get your documents signed
- Keep every piece of proof
…before handing over the keys.
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