A date booked months ago.
A last-minute cancellation.
Damage found after the event.
Leave nothing to chance. Collect the deposit as soon as the date is booked, secure a damage deposit with a card authorisation, get the contract signed, and keep the condition report, the photos and every document in a single file.
On the day of the event and in a dispute alike, everything is already there.
One file, from the viewing to the morning after
Every step of the booking follows on inside the same secure file — from the deposit paid a year ahead to the damage hold being released.
Quote accepted
Create the file for the event: date, venue, services, amounts.
Deposit at signature
The client signs the contract and pays the deposit online. The date is only held once both are done.
Balance before the day
Schedule the balance due date; the client gets the link and pays without you chasing them.
Damage deposit hold
A few days before, a hold is placed on the client's card. No charge, no cheque sitting in a drawer.
Check-in condition report
Time-stamped photos of the venue, the furniture and the equipment when you hand over the keys.
Check-out condition report
The same photos after the party: the comparison is made on evidence, not on memory.
Hold released or charged
Nothing to report: the hold is released. Damage found: you charge the justified amount, with the photos to back it.
Everything stays in the same file for the whole booking — and after it, if the discussion drags on.
Why venues and event suppliers choose Booloopay
An event is booked a year ahead and happens in one night. Both deserve better than a cheque and an email thread.
The deposit, not the promise
The date is held when the contract is signed AND the deposit is collected — both in the same place, at the same moment.
A damage deposit without a cheque
A card authorisation replaces the deposit cheque: nothing to bank, nothing to give back, nothing to lose.
Evidence, not recollections
Time-stamped photo condition reports before and after: the morning-after conversation is settled on evidence.
One link, not ten emails
The client gets a single link: contract, deposit, balance, damage hold, photos. No account needed.
Deposit, damage hold, condition report: securing an event rental
Whether you rent out a manor for a wedding, a reception hall for a conference, furniture, tableware, a marquee or stage equipment, your business rests on two amounts: the deposit that holds the date, and the damage deposit that covers whatever might happen to the venue and the equipment during the event. Booloopay brings both into a single file, with the signed contract and the photo condition report.
The events industry stacks two constraints that are rare elsewhere: bookings are often made a year in advance, and the use is concentrated into one night, with dozens of guests you have never met. In between, a deposit cheque sleeps in a drawer and a date stays blocked with no serious guarantee it will be honoured.
The booking deposit: holding a date seriously
A deposit commits both sides: the client commits to coming, you commit to holding the date. Until it is collected, a held date is only an intention — and a cancellation three months out leaves an empty Saturday in June that is near impossible to resell.
With Booloopay, the deposit is paid online at the moment the contract is signed: the client opens a link, reads the contract, signs electronically and pays straight after. The balance can be scheduled to fall due, for example thirty days before the event, without you having to chase it.
A card authorisation instead of a deposit cheque
The deposit cheque is an industry habit, not a guarantee. It can bounce, you have to keep it, give it back, and banking it takes weeks during which the relationship with the client sours.
A card authorisation reserves the amount on the client's card without charging it. If the event goes well, the hold is released and money never moved. If the venue or the equipment is damaged, you charge the justified amount, with the condition report photos to back it. The damage deposit stays what it should be: a guarantee, not cash taken from the client up front.
The condition report: the only thing that matters the next day
The morning after a wedding, nobody agrees on the state of the floor, the glassware or the garden furniture. Without time-stamped photos before and after, the discussion runs on memory and on who pushes hardest — and it usually ends with a deposit returned in full or a client relationship destroyed.
Booloopay keeps the check-in and check-out condition reports in the event file, with the photos, the date and the time. You justify every euro charged with evidence. In the vast majority of cases, the mere existence of those photos is enough for the discussion never to happen.
Who it is for: everyone around the event
Manors and châteaux, reception halls, unusual venues, caterers, furniture, tableware, marquee or stage equipment rental companies, sound, photo booths: as soon as something valuable is handed to a client for one evening, the deposit and the damage hold work the same way. The Booloopay file is the same — only the amounts and the photos change.
Frequently asked questions
A date held a year out deserves better than a cheque in a drawer.
Start for free today. 14-day trial, no credit card.
Before you hold that date...
A deposit never collected and a damage deposit left on a cheque — that is a Saturday in June that can cost you dearly.
Setting up a secure file takes less than 2 minutes. You'll then be able to:
- Request a payment
- Secure a bank hold
- Get your documents signed
- Keep every piece of proof
…before you hand the keys to the caterer.
Secure this event14-day trial • No commitment
